IVOA Newsletter Charter ----------------------- The IVOA newsletter aims to bring the latest news about Virtual Observatory applications to astronomers by drawing upon developments throughout the international VO community and the national projects linked by the IVOA. It is composed of short (~100 word) articles highlighting new VO capabilities, together with a list of recent papers and upcoming events. It is compiled by an editorial team (with a chief editor assigned for each issue) and is reviewed by an oversight group from the IVOA exec. It is to be published twice per year on the IVOA web pages, and distributed by IVOA members to their respective astronomer communities. Procedure: Editors solicit short articles from the Applications WG via apps@ivoa.net mailing list, VO projects, and also from presentations given at IVOA interop meetings. Articles are to be submitted to newsletter-editors@ivoa.net. The list of VO papers is generated from searches on ADS, and lists compiled by VO projects (currently EuroVO provides the list) The common style based on the original HTML template is to be used. The short articles can include typically one figure/image which is shown as a thumbnail image in the newsletter and links to the full size image. Distribution: Distribution is intended to be done by IVOA members advertising the newsletter by providing the link to ivoa.net/newsletter e.g. mailing to science community mailing lists saying: 'The October 2008 issue of the IVOA Newsletter is now available at ivoa.net/newsletter'. In addition there is an email notification and RSS feed distribution. The email is a subscription like any other ivoa.net list, (newsletter@ivoa.net) but it emails out only twice per year with the message 'The X issue of the IVOA Newsletter is now available at ivoa.net/newsletter', and is not a discussion forum. Feedback from the newsletter, and submission of articles is to be directed at news-editors@ivoa.net . (This distribution proposal puts the onus on IVOA members to distribute it via their own science community lists. It avoids the issue of compiling and managing a big mail-out list, but it does provide the option of direct email or RSS notification. ) Current Editors: Mark G. Allen Sarah Emery Bunn Evanthia Hatziminaoglou Bob Mann Thomas. A. McGlynn Christopher J. Miller Anita M.S. Richards Jonathan Tedds Editors are to be identified/volunteered via the Apps WG and oversight group. -- end of charter