IvoaTCG-2020-05-14 < IVOA

---+ IVOA TCG Telecon - Tue, 14 May 2020 @15:00 UTC
---++++ 
---++ _Attendees_
   * Pat, Raffaele, Laurent, Christophe, Mark T, Tom D, Gerard, Carlo Z, Theresa, Jesus, Francoise, Dave, Bruce, Giuliano, Marco, Janet
---++ _Regrets_
   * Markus, Dave M,
---++ 
---++ Agenda/Mtg Notes
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   * <span style="background-color: #fbfbfb;">Debrief/thoughts on last week&rsquo;s Interop</span> 
      * <span style="background-color: #fbfbfb;">What worked, what should we note for next time</span>
      * <span style="background-color: #fbfbfb;">Thoughts about how you see virtual mtgs fitting in going forward???</span> 
         * <span style="background-color: #fbfbfb;">Zoom technical good - one person had a problem (should review)</span>
         * <span style="background-color: #fbfbfb;">Note taker good</span>
         * <span style="background-color: #fbfbfb;">Succes of this encourages meetings without so much email</span>
         * <span style="background-color: #fbfbfb;">Likely have to do this again - How do we benefit in the future - face to face & remote</span> 
            * <span style="background-color: #fbfbfb;">PD experience - room & video; got everyone in their office on video; made everyone have same presents</span>
            * <span style="background-color: #fbfbfb;">Hard to include remote & F2F </span>
         * <span style="background-color: #fbfbfb;">App session - show case my new app missing (needed more notice for videos)</span> 
            * <span style="background-color: #fbfbfb;">More show & tell - allow short presentations with discussion instead of so linear and long</span>
         * <span style="background-color: #fbfbfb;">As successful as they were it was the same folks that chimed in; How do we more actively engage everyone</span> 
            * <span style="background-color: #fbfbfb;">We encounter that in F2F mtgs too</span>
         * Better carbon footprint; move to one physical and one electronic
         * Technical and content good - human point of view painful - have to prepare in advance
         * 2-3 weeks stretch out; to sync and prepare better
         * IVOA newcomers session suggested
         * Enabled us to engage with more people; more folks invited who wouldn't have traveled for a couple of sessions
         * Encourage people to speak with a camera
         * 1 hour and 15 minutes for some sessions would have been better
         * Sessions good for brainstorming- but what about following through and making decisions
         * Sessions with 2 or 3 talks in one session; interval of 45 min??
         * Keep healthy gaps between sessions
         * ** Virtual meeting don't have the 'away time' that trips have; recogintion of traveling virtually
         * Start planning for a remote meeting in the fall;; ADASS planning for it too
         * Convergence on topics - in followup sessions from the mtg
         * Try out the stretched out meeting ...
         * Fall mtg being virtual is realiztic - we won't have international travel this year; back to normal will come slowly
         * One week vs. 2 weeks - harder for people to concentrate if spread out; cause of the desity of the mtg, it was ok to support one thing; if it were over 2 weeks would be expected to do job.
         * Would prefer longer meeting with one longer session per day could be suitable for a longer session
         * Can't figure out if it will work unless we try it
         * Missed onversations outside of the mtg - could set up rooms in Zoom to accomodate that
         * Think about standup meeting to
         * Could Youtube be used for videos of the sessions??
   * <span style="background-color: #fbfbfb;">Email to Participants & Interop list - Monday plan</span> 
      * <span style="background-color: #fbfbfb;">Thank you for attending</span>
      * <span style="background-color: #fbfbfb;">Some kind of wrap-up - notes, pointers - </span> 
         * <span style="background-color: #fbfbfb;">Move etherpad notes to wiki</span> ([[%ATTACHURL%/chats.zip][raw chats]] and [[%ATTACHURL%/etherpads.zip][end of sesssion etherpad]] for most sessions, in case of emergency)
         * <span style="background-color: #fbfbfb;">Change session links to wiki once they've been updated; save as text</span>
         * <span style="background-color: #fbfbfb;">Marco has done this for DAL if an example if needed</span>
         * <span style="background-color: #fbfbfb;">Go to etherpad, write out as text, make a link from program, replace with wiki page - not fancy</span>
      * <span style="background-color: #fbfbfb;">Invite to join various lists - Interop, WG/IG, slack, &hellip; where to point??</span> 
         * <span style="background-color: #fbfbfb;">Mailing lists from top page - http://www.ivoa.net/members/index.html; top page too</span>
         * <span style="background-color: #fbfbfb;">New Radio IG - write to Giulia; meeting next </span>
      * <span style="background-color: #fbfbfb;">Your thoughts ??</span>

   * <span style="background-color: #fbfbfb;">Follow-up WG/IG/topics sessions/meetings </span> 
      * Managed/handled by WG/IGs ??
      * <span style="background-color: #fbfbfb;">Should we have a central page to list upcoming sessions??</span>
      * Notes: 
         * 2 extended meetings - can be uploaded to Canfar; will give permisssions to upload to individuals
         * Spin off from Interop; include in schedule page - couple of weeks
         * For others; Advertise and post in a more centralized space - Add to cealendar
   * <span style="background-color: #fbfbfb;">Review upcoming tasks on the ROADMAPs (2020A)</span> 
      * <span style="background-color: #fbfbfb;">I&rsquo;m working on updating the overall spreadsheet</span>
      * <span style="background-color: #fbfbfb;">DIscuss on June 11 meeting - 20 UTC</span>
   * <span style="background-color: #fbfbfb;">AOB</span> 
      * <span style="background-color: #fbfbfb;">Scheduled nect meeting for June 11 @20 UTC</span> 
         * <span style="background-color: #fbfbfb;">Review Roadmaps & other business</span>
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---++ Actions
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   * *NEW* 
      * <strong><br /></strong>
   * 
   * *OPEN/WORKING* 
      * *PD:* <span style="background-color: transparent;"> </span> *Make a quick pass & send email to editors/authors to see if they agree to the new copyright/license.*
      * *PD: Send an email to the he TCG with Publishing Doc links so we can re-address whether we migrate over and when*
      * <span style="background-color: transparent;">PD/JE: Exec review decision when stable of the doc license choice -</span><strong> OPEN ( _but made a forward plan_ </strong>
      * <span style="background-color: transparent;">PD/JE: Ask DOC to transfer links to new Publishing on the VO doc when time is right - </span> *OPEN ( _but made a forward plan_)*
   * *REMOVE*
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Attachments
Topic attachments
I	Attachment	History	Action	Size	Date	Who	Comment
zip	chats.zip	r1	manage	44.1 K	2020-05-14 - 16:10	MarcoMolinaro	zoom chats and etherpad backups of the IVOA 2020A Virtual, just in case
zip	etherpads.zip	r1	manage	63.0 K	2020-05-14 - 16:10	MarcoMolinaro	zoom chats and etherpad backups of the IVOA 2020A Virtual, just in case
This topic: IVOA > WebHome > IvoaTCG > IvoaTCG-2020-05-14
Topic revision: r3 - 2020-05-15 - MarcoMolinaro