ProgramPrepVirtual < IVOA

---++ Program Prep List - Virtual IVOA meeting (May 4, 2020 start date)

Meeting link:

Program link: <a href="InterOpMay2020" title="IVOA Norther Spring Interop Program">https://wiki.ivoa.net/twiki/bin/view/IVOA/InterOpMay2020</a>

Schedule inputs are NOT OPEN yet!!
---++ Virtual Mtg Outline: (JE notes from Apr07 TCG discussion)
   * Meeting Start May 04 ... Initiate with Kickoff session (Exec, Charge to WGs/IGs, Plenary), then continue 3 days with possible followup mtgs going over several weeks.
   * Organize session using web interface developed by INAF for the Sydney meeting organization
   * Format discussion: 10 minute video or set of slides to start meeting, then rest of session open with discussion
   * In scheduling sessions be cognizant of the time zones and work to balance hours to be fair 
      * An option was discussed -- Split the session into 2 session with an 8 hour split in time 
         * favors multiple time zones; need good notes to seed 2nd half of mtg where the discussion can be continued
   * Use slack to manage input from the audience
   * Use wiki page or Google page to record notes during the sessions
   * Plan to send a notice to IVOA in the next week that the Virtual meeting is being planned for week of May 4 and to stay tuned for details.
   * Followup meeting: April 16 @20:00 UTC
---++ Details/Actions
   * <span style="background-color: transparent;">WHO??: There will be a subgroup of the TCG to study/recommend what technolgies to use</span> 
      * <span style="background-color: transparent;">Things to consider are different platforms (Linux, mac), number of attendees</span> 
         * <span style="background-color: transparent;">Videocon: zoom, webex, mumble ...</span>
         * <span style="background-color: transparent;">Session messaging: slack</span>
         * <span style="background-color: transparent;">Live notes: wiki page, Google docs</span>
      * <span style="background-color: transparent;">An institution will need to host the meeting - given the technology (i.e. Run Slack during the sessions)</span>
   * JE/PD/MM: Get session web page out to TCG/others
   * <span style="background-color: transparent;">JE/PD, BB/CC: Organize email to IVOA giving them a heads up</span>
---++ Last update
   * Seeded this doc with notes from TCG discussion (4/7/20) - JE (02/19)
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This topic: IVOA > WebHome > IvoaTCG > ProgramPrepVirtual
Topic revision: r1 - 2020-04-07 - JanetEvans