ProgramPrepVirtual < IVOA

---++ Program Prep List - Virtual IVOA meeting (May 4, 2020 start date)

Meeting link:

Program link: <a href="InterOpMay2020" title="IVOA Norther Spring Interop Program">https://wiki.ivoa.net/twiki/bin/view/IVOA/InterOpMay2020</a>

Schedule inputs are NOT OPEN yet!!
---++ April 16 Meeting: Seeded questions for discussion

   * Virtual Meeting Page (usually set up by the host) 
      * Advertise format and details as they come up; point to program etc.
      * Will we have a sign-up or do attendees just show up??
      * What times to handle time zones??? How long is a day??? 
         * Ex. time ... 19:00 UTC 
            * 3pm East coast US
            * 12pm West coast US
            * 9pm Munich; Capetown
            * 5am Sydney
            * 3am Shanghai
            * 12:30am Delhi
   * Sessions 
      * Single session or parrallel - expect single - correct???
      * Amount Time for each session - 1.5hr standard ???
      * Organize Plenary - Invite Radio group - CSP/Bruno??
   * Virtual mtg VOC group (Virtual organizing committee)??? Volunteers??
   * <span style="background-color: transparent;">Things to consider are different platforms (Linux, mac), number of attendees</span> 
      * <span style="background-color: transparent;">Videocon: zoom, webex, mumble ...</span>
      * <span style="background-color: transparent;">Session messaging: slack, IRC</span>
      * <span style="background-color: transparent;">Live notes: wiki page, Google docs, etherpad</span>
---++ Virtual Mtg Outline: (JE notes from Apr07 TCG discussion)
   * Meeting Start May 04 ... Initiate with Kickoff session (Exec, Charge to WGs/IGs, Plenary), then continue 3 days with possible followup mtgs going over several weeks.
   * Organize sessions using wiki interface that we've used in the past (edited - JE, 4/16)
   * Format discussion: 10 minute video or set of slides to start meeting, then rest of session open with discussion
   * In scheduling sessions be cognizant of the time zones and work to balance hours to be fair 
      * An option was discussed -- Split a session into 2 sessions with an 8 hour split in time 
         * favors multiple time zones; need good notes to seed 2nd half of mtg where the discussion can be continued
   * Use slack to manage input from the audience
   * Use wiki page or Google page to record notes during the sessions
   * Plan to send a notice to IVOA in the next week that the Virtual meeting is being planned for week of May 4 and to stay tuned for details.
   * Followup meeting: April 16 @20:00 UTC
---+++ Details/Actions
   * <span style="background-color: transparent;">WHO??: There will be a subgroup of the TCG to study/recommend what technolgies to use</span> 
      * <span style="background-color: transparent;">Things to consider are different platforms (Linux, mac), number of attendees</span> 
         * <span style="background-color: transparent;">Videocon: zoom, webex, mumble ...</span>
         * <span style="background-color: transparent;">Session messaging: slack, IRC</span>
         * <span style="background-color: transparent;">Live notes: wiki page, Google docs, etherpad</span>
      * <span style="background-color: transparent;">An institution will need to host the meeting - given the technology (i.e. Run Slack during the sessions)</span>
   * JE/PD/MM: Get session web page out to TCG/others
   * <span style="background-color: transparent;">JE/PD, BB/CC: Organize email to IVOA giving them a heads up about virtual meeting</span>
---++ Session Planning
---+++ New Requests:

(Format: *[WG]* , &lt;Request&gt; - Name - Date)

   * <span style="background-color: transparent;"> </span> [DM], Presentation of the group's work - Laurent Michel/Jesus Salgado - 20/04/2020
   * [DM], Source model: progress report (overlaps with DAL & Apps) - Laurent Michel - 20/04/2020
   * [DM], STC: progress report - Mark Cresitello Dittmar - 20/04/2020
   * [TDIG / DAL], ConeSearch - Ada Nebot - 20/04/2020
   * [TDIG / DAL], Object Visibility Simple Access Protocol & Observation Locator Table Access Protocol - Ada Nebot - 20/04/2020
   * [TDIG] Annotation of light curves using VOTable - Ada Nebot - 20/04/2020
   * [TDIG] VOEvents next steps - Ada Nebot - 20/04/2020
   * [Semantics] Vocabularies in the VO Version 2 - MarkusDemleitner - 2020-04-21
   * [DAL/Registry/Apps] Declaration of complex interfaces (a.k.a.  caproles, TAPRegExt 1.1, perhaps ComplexDALRegExt?) - MarkusDemleitner - 2020-04-21
   * [DAL] DataLink - Marco Molinaro - 2020-04-21
   * [DAL] ADQL - Marco Molinaro - 2020-04-21

---+++ Scheduled:

(JE moves from _New Request_ to this section when action taken and the meeting schedule is updated)

   * 

---++ Last update
   * Seeded this doc with notes from TCG discussion (4/7/20) - JE (02/19)
   * Added New Request/Scheduled sections for mtg prep - JE 4/16
This topic: IVOA > WebHome > IvoaTCG > ProgramPrepVirtual
Topic revision: r8 - 2020-04-21 - MarcoMolinaro