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Program Prep List - Virtual IVOA meeting (May 4, 2020 start date)
Meeting link:
Program link: https://wiki.ivoa.net/twiki/bin/view/IVOA/InterOpMay2020 |
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< | Schedule inputs are NOT OPEN yet!! |
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- Virtual Meeting Page (usually set up by the host)
- Advertise format and details as they come up; point to program etc.
- Will we have a sign-up or do attendees just show up??
- What times to handle time zones??? How long is a day???
- Ex. time ... 19:00 UTC
- 3pm East coast US
- 12pm West coast US
- 9pm Munich; Capetown
- 5am Sydney
- 3am Shanghai
- 12:30am Delhi
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> | Next TCG meeting: April 23 @15:00 UTC
Virtual Mtg Outline: (Collection of notes from April 7 & 16 mtgs)
- Meeting Start May 04 ... Initiate with Kickoff session (Exec, Charge to WGs/IGs, Plenary), then continue 3 days with possible followup mtgs going over several weeks.
- Virtual Meeting Page
- Technology
- Videocon: zoom
- Session messaging: slack,
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- Single session or parrallel - expect single - correct???
- Amount Time for each session - 1.5hr standard ???
- Organize Plenary - Invite Radio group - CSP/Bruno??
- Virtual mtg VOC group (Virtual organizing committee)??? Volunteers??
- Things to consider are different platforms (Linux, mac), number of attendees
- Videocon: zoom, webex, mumble ...
- Session messaging: slack, IRC
- Live notes: wiki page, Google docs, etherpad
Virtual Mtg Outline: (JE notes from Apr07 TCG discussion)
- Meeting Start May 04 ... Initiate with Kickoff session (Exec, Charge to WGs/IGs, Plenary), then continue 3 days with possible followup mtgs going over several weeks.
- Organize sessions using wiki interface that we've used in the past (edited - JE, 4/16)
- Format discussion: 10 minute video or set of slides to start meeting, then rest of session open with discussion
- In scheduling sessions be cognizant of the time zones and work to balance hours to be fair
- An option was discussed -- Split a session into 2 sessions with an 8 hour split in time
- favors multiple time zones; need good notes to seed 2nd half of mtg where the discussion can be continued
- Use slack to manage input from the audience
- Use wiki page or Google page to record notes during the sessions
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- First day - Exec presentation, TCG presentation, WG/IG presentations, Plenary
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- Organize Plenary - Invite Radio group - CSP/Bruno??
- Chenzhou suggested G20 virtual summit choice, i.e. 12PM UTC. for plenary session
- Suggested ~2 hours each day - not more
- Format discussion: 10 minute video or set of slides to start meeting, then rest of session open with discussion
- In scheduling sessions be cognizant of the time zones and work to balance hours to be fair
- An option was discussed -- Split a session into 2 sessions with an 8 hour split in time
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- favors multiple time zones; need good notes to seed 2nd half of mtg where the discussion can be continued
- Another option to post the schedule and have attendees indicate whether they will attend
- Pick time of session based on attendees locations & a vote that they will attend - may not need double session
- Sent email to Interop email group noting plans for Virtual meeting is being planned for week of May 4 and to stay tuned for details.
- Will send a reminder that inputs to program need to be requested 'this week'
- TCG adding their requests to the organization page (as usual) - this page - see New Requests below
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- Plan to send a notice to IVOA in the next week that the Virtual meeting is being planned for week of May 4 and to stay tuned for details.
- Followup meeting: April 16 @20:00 UTC
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| | Details/Actions |
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- WHO??: There will be a subgroup of the TCG to study/recommend what technolgies to use
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- Things to consider are different platforms (Linux, mac), number of attendees
- Videocon: zoom, webex, mumble ...
- Session messaging: slack, IRC
- Live notes: wiki page, Google docs, etherpad
- An institution will need to host the meeting - given the technology (i.e. Run Slack during the sessions)
- JE/PD/MM: Get session web page out to TCG/others
- JE/PD, BB/CC: Organize email to IVOA giving them a heads up about virtual meeting
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| | Session Planning
New Requests:
(Format: [WG] , <Request> - Name - Date) |
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- [DM], Presentation of the group's work - Laurent Michel/Jesus Salgado - 20/04/2020
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- [DM], Presentation of the group's work - Laurent Michel/Jesus Salgado - 20/04/2020
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- [DM], Source model: progress report (overlaps with DAL & Apps) - Laurent Michel - 20/04/2020
- [DM], STC: progress report - Mark Cresitello Dittmar - 20/04/2020
- [TDIG / DAL], ConeSearch - Ada Nebot - 20/04/2020
- [TDIG / DAL], Object Visibility Simple Access Protocol & Observation Locator Table Access Protocol - Ada Nebot - 20/04/2020
- [TDIG] Annotation of light curves using VOTable - Ada Nebot - 20/04/2020
- [TDIG] VOEvents next steps - Ada Nebot - 20/04/2020
- [Semantics] Vocabularies in the VO Version 2 - MarkusDemleitner - 2020-04-21
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- [DAL] DataLink - Marco Molinaro - 2020-04-21
- [DAL] ADQL - Marco Molinaro - 2020-04-21
Scheduled:
(JE moves from New Request to this section when action taken and the meeting schedule is updated) |
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| | Last update
- Seeded this doc with notes from TCG discussion (4/7/20) - JE (02/19)
- Added New Request/Scheduled sections for mtg prep - JE 4/16
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- Organized page in prep of the Exec meeting
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