IVOA Inter-Operability Meeting Programme Organising Committee

THe POC members are nominated by the IVOA Exec with an additional member representative of the Local Organising Committee for each specific InterOp meeting.

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Members

• Séverin Gaudet
• Nicholas Walton
• A representative of the LOC: Ray Plante (May 2012 InterOp)

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POC Notes

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LOC Notes

Initial Phase (to be done at least 6 months prior to the meeting)

• Choose venue and dates (the InterOp runs from Sunday to Friday)
• Create locally-hosted home page and information pages for the InterOp (see below). The InterOp program itself will be a page on the IVOA twiki.
• Create a logo and request the IVOA document coordinator to post it on the IVOA home page with a link to the locally-hosted home page. The home page need not be complete as one will probably be adding information up to the day of the meeting.
• Chose the contact person for the LOC that will be part of the Program Organising Committee.

Local InterOp web pages

• An outline of the LOC information (the program itself will be created on the IVOA Twiki). Examples from previous meetings can be found by following the links to those meetings on the IVOA home page.
• Links to consider:
  • Registration
  • Participants
  • Schedule
  • Venue
  • Travel
  • Transport
  • Visa Information
  • Accommodation
  • Around
  • Contact
• Add local details (Visa requirements and procedure, hotel choice, airport transfers, venue, etc.) as the information becomes available

InterOp Meeting

Typical Weekly Schedule

Sunday	09:00–16:30	TCG meeting
	17:00–19:00	Exec meeting
Monday	09:00–17:30
Tuesday	09:00–17:30
Wednesday	09:00–17:30
Thursday	09:00–17:30
Friday	09:00–12:00

Typical Daily Schedule

09:00–10:30	Session
10:30–11:00	Break
11:00–12:30	Session
12:30–14:00	Lunch
14:00–15:30	Session
15:30–16:00	Break
16:00–17:30	Session

Plenary Room

Breakout Rooms

Network

Coffee

Banquet

Lunch

TCG Meeting

Exec Meetings