IVOA TCG Telecon - Tue, 14 May 2020 @15:00 UTC

Attendees

Pat, Raffaele, Laurent, Christophe, Mark T, Tom D, Gerard, Carlo Z, Theresa, Jesus, Francoise, Dave, Bruce, Giuliano, Marco, Janet

Regrets

Markus, Dave M,

Agenda/Mtg Notes

Debrief/thoughts on last week’s Interop
- What worked, what should we note for next time
- Thoughts about how you see virtual mtgs fitting in going forward???
  - Zoom technical good - one person had a problem (should review)
  - Note taker good
  - Succes of this encourages meetings without so much email
  - Likely have to do this again - How do we benefit in the future - face to face & remote
    - PD experience - room & video; got everyone in their office on video; made everyone have same presents
    - Hard to include remote & F2F
  - App session - show case my new app missing (needed more notice for videos)
    - More show & tell - allow short presentations with discussion instead of so linear and long
  - As successful as they were it was the same folks that chimed in; How do we more actively engage everyone
    - We encounter that in F2F mtgs too
  - Better carbon footprint; move to one physical and one electronic
  - Technical and content good - human point of view painful - have to prepare in advance
  - 2-3 weeks stretch out; to sync and prepare better
  - IVOA newcomers session suggested
  - Enabled us to engage with more people; more folks invited who wouldn't have traveled for a couple of sessions
  - Encourage people to speak with a camera
  - 1 hour and 15 minutes for some sessions would have been better
  - Sessions good for brainstorming- but what about following through and making decisions
  - Sessions with 2 or 3 talks in one session; interval of 45 min??
  - Keep healthy gaps between sessions
  - ** Virtual meeting don't have the 'away time' that trips have; recogintion of traveling virtually
  - Start planning for a remote meeting in the fall;; ADASS planning for it too
  - Convergence on topics - in followup sessions from the mtg
  - Try out the stretched out meeting ...
  - Fall mtg being virtual is realiztic - we won't have international travel this year; back to normal will come slowly
  - One week vs. 2 weeks - harder for people to concentrate if spread out; cause of the desity of the mtg, it was ok to support one thing; if it were over 2 weeks would be expected to do job.
  - Would prefer longer meeting with one longer session per day could be suitable for a longer session
  - Can't figure out if it will work unless we try it
  - Missed onversations outside of the mtg - could set up rooms in Zoom to accomodate that
  - Think about standup meeting to
  - Could Youtube be used for videos of the sessions??
Email to Participants & Interop list - Monday plan
- Thank you for attending
- Some kind of wrap-up - notes, pointers -
  - Move etherpad notes to wiki (raw chats and end of sesssion etherpad for most sessions, in case of emergency)
  - Change session links to wiki once they've been updated; save as text
  - Marco has done this for DAL if an example if needed
  - Go to etherpad, write out as text, make a link from program, replace with wiki page - not fancy
- Invite to join various lists - Interop, WG/IG, slack, … where to point??
  - Mailing lists from top page - http://www.ivoa.net/members/index.html; top page too
  - New Radio IG - write to Giulia; meeting next
- Your thoughts ??

Follow-up WG/IG/topics sessions/meetings
- Managed/handled by WG/IGs ??
- Should we have a central page to list upcoming sessions??
- Notes:
  - 2 extended meetings - can be uploaded to Canfar; will give permisssions to upload to individuals
  - Spin off from Interop; include in schedule page - couple of weeks
  - For others; Advertise and post in a more centralized space - Add to cealendar
Review upcoming tasks on the ROADMAPs (2020A)
- I’m working on updating the overall spreadsheet
- DIscuss on June 11 meeting - 20 UTC
AOB
- Scheduled nect meeting for June 11 @20 UTC
  - Review Roadmaps & other business

Actions

NEW
OPEN/WORKING
- PD: Make a quick pass & send email to editors/authors to see if they agree to the new copyright/license.
- PD: Send an email to the he TCG with Publishing Doc links so we can re-address whether we migrate over and when
- PD/JE: Exec review decision when stable of the doc license choice - OPEN ( but made a forward plan
- PD/JE: Ask DOC to transfer links to new Publishing on the VO doc when time is right - OPEN ( but made a forward plan)
REMOVE

Attachments

Topic attachments
I	Attachment	History	Action	Size	Date	Who	Comment
zip	chats.zip	r1	manage	44.1 K	2020-05-14 - 16:10	MarcoMolinaro	zoom chats and etherpad backups of the IVOA 2020A Virtual, just in case
zip	etherpads.zip	r1	manage	63.0 K	2020-05-14 - 16:10	MarcoMolinaro	zoom chats and etherpad backups of the IVOA 2020A Virtual, just in case

Topic revision: r3 - 2020-05-15 - MarcoMolinaro

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