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IVOA TCG Telecon - Tue, 14 May 2020 @15:00 UTC

Attendees

  • Pat, Raffaele, Laurent, Christophe, Mark T, Tom D, Gerard, Carlo Z, Theresa, Jesus, Francoise, Dave, Bruce, Giuliano, Marco, Janet

Regrets

  • Markus, Dave M,

Agenda/Mtg Notes

  • Debrief/thoughts on last week’s Interop
    • What worked, what should we note for next time
    • Thoughts about how you see virtual mtgs fitting in going forward???
      • Zoom technical good - one person had a problem (should review)
      • Note taker good
      • Succes of this encourages meetings without so much email
      • Likely have to do this again - How do we benefit in the future - face to face & remote
        • PD experience - room & video; got everyone in their office on video; made everyone have same presents
        • Hard to include remote & F2F
      • App session - show case my new app missing (needed more notice for videos)
        • More show & tell - allow short presentations with discussion instead of so linear and long
      • As successful as they were it was the same folks that chimed in; How do we more actively engage everyone
        • We encounter that in F2F mtgs too
      • Better carbon footprint; move to one physical and one electronic
      • Technical and content good - human point of view painful - have to prepare in advance
      • 2-3 weeks stretch out; to sync and prepare better
      • IVOA newcomers session suggested
      • Enabled us to engage with more people; more folks invited who wouldn't have traveled for a couple of sessions
      • Encourage people to speak with a camera
      • 1 hour and 15 minutes for some sessions would have been better
      • Sessions good for brainstorming- but what about following through and making decisions
      • Sessions with 2 or 3 talks in one session; interval of 45 min??
      • Keep healthy gaps between sessions
      • ** Virtual meeting don't have the 'away time' that trips have; recogintion of traveling virtually
      • Start planning for a remote meeting in the fall;; ADASS planning for it too
      • Convergence on topics - in followup sessions from the mtg
      • Try out the stretched out meeting ...
      • Fall mtg being virtual is realiztic - we won't have international travel this year; back to normal will come slowly
      • One week vs. 2 weeks - harder for people to concentrate if spread out; cause of the desity of the mtg, it was ok to support one thing; if it were over 2 weeks would be expected to do job.
      • Would prefer longer meeting with one longer session per day could be suitable for a longer session
      • Can't figure out if it will work unless we try it
      • Missed onversations outside of the mtg - could set up rooms in Zoom to accomodate that
      • Think about standup meeting to
      • Could Youtube be used for videos of the sessions??
  • Email to Participants & Interop list - Monday plan
    • Thank you for attending
    • Some kind of wrap-up - notes, pointers -
      • Move etherpad notes to wiki (raw chats and end of sesssion etherpad for most sessions, in case of emergency)
      • Change session links to wiki once they've been updated; save as text
      • Marco has done this for DAL if an example if needed
      • Go to etherpad, write out as text, make a link from program, replace with wiki page - not fancy
    • Invite to join various lists - Interop, WG/IG, slack, … where to point??
    • Your thoughts ??

  • Follow-up WG/IG/topics sessions/meetings
    • Managed/handled by WG/IGs ??
    • Should we have a central page to list upcoming sessions??
    • Notes:
      • 2 extended meetings - can be uploaded to Canfar; will give permisssions to upload to individuals
      • Spin off from Interop; include in schedule page - couple of weeks
      • For others; Advertise and post in a more centralized space - Add to cealendar
  • Review upcoming tasks on the ROADMAPs (2020A)
    • I’m working on updating the overall spreadsheet
    • DIscuss on June 11 meeting - 20 UTC
  • AOB
    • Scheduled nect meeting for June 11 @20 UTC
      • Review Roadmaps & other business

Actions

  • NEW

  • OPEN/WORKING
    • PD: Make a quick pass & send email to editors/authors to see if they agree to the new copyright/license.
    • PD: Send an email to the he TCG with Publishing Doc links so we can re-address whether we migrate over and when
    • PD/JE: Exec review decision when stable of the doc license choice - OPEN ( but made a forward plan
    • PD/JE: Ask DOC to transfer links to new Publishing on the VO doc when time is right - OPEN ( but made a forward plan)
  • REMOVE

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I Attachment Action Size Date Who Comment
Compressed Zip archivezip chats.zip manage 44.1 K 2020-05-14 - 16:10 MarcoMolinaro zoom chats and etherpad backups of the IVOA 2020A Virtual, just in case
Compressed Zip archivezip etherpads.zip manage 63.0 K 2020-05-14 - 16:10 MarcoMolinaro zoom chats and etherpad backups of the IVOA 2020A Virtual, just in case
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Topic revision: r3 - 2020-05-15 - MarcoMolinaro
 
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