ProgramPrepSydney < IVOA

IVOA Web>IvoaTCG>ProgramPrepSydney (2020-04-07, JanetEvans) (raw view)

---++ Program Prep List - Virtual IVOA meeting (May 4 start date)

Meeting link:

Program link: <a href="InterOpMay2020" title="IVOA Norther Spring Interop Program">https://wiki.ivoa.net/twiki/bin/view/IVOA/InterOpMay2020</a>

Schedule inputs are NOT OPEN yet!!
---++ <a name="Virtual Mtg Outline"></a>Virtual Mtg Outline: (JE notes from Apr07 TCG discussion)
   * Meeting Start May 04 ... Initiate with Kickoff session (Exec, Charge to WGs/IGs, Plenary), then continue 3 days with possible followup mtgs going over several weeks.
   * Organize session using web interface developed by INAF for the Sydney meeting organization
   * <span style="background-color: transparent;">Format discussion: 10 minute video or set of slides to start meeting, then rest of session open with discussion</span>
   * <span style="background-color: transparent;">In scheduling sessions be cognizant of the time zones and work to balance hours to be fair</span> 
      * <span style="background-color: transparent;">An option was discussed -- Split the session into 2 session with an 8 hour split in time</span> 
         * <span style="background-color: transparent;">favors multiple time zones; need good notes to seed 2nd half of mtg where the discussion can be continued</span>
   * <span style="background-color: transparent;">Use slack to manage input from the audience</span>
   * <span style="background-color: transparent;">Use wiki page or Google page to record notes during the sessions</span>
   * <span style="background-color: transparent;">Plan to send a notice to IVOA in the next week that the Virtual meeting is being planned for week of May 4 and to stay tuned for details</span>

   * <span style="background-color: transparent;">Details that need some work</span> 
      * <span style="background-color: transparent;">There will be a subgroup of the TCG to study/recommend what technolgies to use</span> 
         * <span style="background-color: transparent;">Things to consider are different platforms (Linux, mac), number of attendees</span> 
            * <span style="background-color: transparent;">Videocon: zoom, webex, mumble ...</span>
            * <span style="background-color: transparent;">Session messaging: slack</span>
            * <span style="background-color: transparent;">Live notes: Google docs</span>
         * <span style="background-color: transparent;">An institution will need to host the meeting - given the technology (i.e. Run Slack during the sessions)</span>
---++ <a name="Plenary_Topics_Suggestions"></a>Plenary Topics Suggestions:
   * 
---++ <a name="Scheduled_Last_update_02_19_20_J"></a>Scheduled: (Last update - 02/19/20 - JE )
   * Seeded this doc with logistics - JE (02/19)
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Topic revision: r3 - 2020-04-07 - JanetEvans

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