Virtual Mtg Outline: (JE notes from Apr07 TCG discussion)
Meeting Start May 04 ... Initiate with Kickoff session (Exec, Charge to WGs/IGs, Plenary), then continue 3 days with possible followup mtgs going over several weeks.
Organize session using web interface developed by INAF for the Sydney meeting organization
Format discussion: 10 minute video or set of slides to start meeting, then rest of session open with discussion
In scheduling sessions be cognizant of the time zones and work to balance hours to be fair
An option was discussed -- Split the session into 2 session with an 8 hour split in time
favors multiple time zones; need good notes to seed 2nd half of mtg where the discussion can be continued
Use slack to manage input from the audience
Use wiki page or Google page to record notes during the sessions
Plan to send a notice to IVOA in the next week that the Virtual meeting is being planned for week of May 4 and to stay tuned for details
Details that need some work
There will be a subgroup of the TCG to study/recommend what technolgies to use
Things to consider are different platforms (Linux, mac), number of attendees
Videocon: zoom, webex, mumble ...
Session messaging: slack
Live notes: Google docs
An institution will need to host the meeting - given the technology (i.e. Run Slack during the sessions)