Program Prep List - Virtual IVOA meeting (May 4, 2020 start date)

Meeting link:

Program link: https://wiki.ivoa.net/twiki/bin/view/IVOA/InterOpMay2020

Schedule inputs are NOT OPEN yet!!

Virtual Mtg Outline: (JE notes from Apr07 TCG discussion)

• Meeting Start May 04 ... Initiate with Kickoff session (Exec, Charge to WGs/IGs, Plenary), then continue 3 days with possible followup mtgs going over several weeks.
• Organize session using web interface developed by INAF for the Sydney meeting organization
• Format discussion: 10 minute video or set of slides to start meeting, then rest of session open with discussion
• In scheduling sessions be cognizant of the time zones and work to balance hours to be fair
  • An option was discussed -- Split the session into 2 session with an 8 hour split in time
    • favors multiple time zones; need good notes to seed 2nd half of mtg where the discussion can be continued
• Use slack to manage input from the audience
• Use wiki page or Google page to record notes during the sessions
• Plan to send a notice to IVOA in the next week that the Virtual meeting is being planned for week of May 4 and to stay tuned for details.
• Followup meeting: April 16 @20:00 UTC

Details/Actions

• WHO??: There will be a subgroup of the TCG to study/recommend what technolgies to use
  • Things to consider are different platforms (Linux, mac), number of attendees
    • Videocon: zoom, webex, mumble ...
    • Session messaging: slack
    • Live notes: wiki page, Google docs
  • An institution will need to host the meeting - given the technology (i.e. Run Slack during the sessions)
• JE/PD/MM: Get session web page out to TCG/others
• JE/PD, BB/CC: Organize email to IVOA giving them a heads up

Last update

• Seeded this doc with notes from TCG discussion (4/7/20) - JE (02/19)