MediaGroup < IVOA

IVOA Web>MediaGroup (2021-05-25, DeborahBaines) (raw view)

---+ IVOA Media Group

__Contents__ <br />%TOC%

---

---++ Members

Chair: IVOA.DeborahBaines

Bruce Berriman<br />Jamie Budynkiewicz<br />Teresa Dower<br />Giulia Iafrate<br />Shanshan Li<br />Simon O'Toole<br /><span style="background-color: transparent;">Yihan Tao</span>
---++ Rationale

The IVOA Media Group aims to disseminate the latest news and information about Virtual Observatory developments, applications, standards, workshops, meetings etc., to astronomers via various channels including social media. Messages will be catered to IVOA members and primarily to the general astronomy community, with the goal of showing the benefits of the VO for their science. To achieve this, the Media Group&rsquo;s major areas are the following:

   1 Social Media
   1 IVOA Newsletter
   1 IVOA Web pages
   1 Outreach
---++ Mailing List

The mailing list for the group is: <strong>media</strong><strong>@ivoa.net</strong>
   * Register: http://mail.ivoa.net/mailman/listinfo/media
   * Archive: http://mail.ivoa.net/pipermail/media

---++ Charter

[[%ATTACHURL%/Media_Group_Charter.pdf][Media Group Charter]]
---++ Social Media Accounts

Twitter: https://twitter.com/IVOAastro

Facebook: https://www.facebook.com/IVOAastro

Weibo: https://m.weibo.cn/p/1005056397469427

WeChat:
---++ Procedures

*1. Social Media Procedure*

Social media accounts will be controlled with a social media management tool (e.g., Hootsuite) to help schedule and post messages. The Media Group will write a set of scheduled posts per media platform for a TBD amount of time. The scheduled posts will be sent to the Exec for approval prior to publication. Posts whose relevancy is time-sensitive can be sent by any Media Group (and select Exec members) without needing approval. The following is a list of topics that can be posted on social media without needing Exec approval:

   * News regarding relevant meetings, conferences and VO schools (e.g. Interops, AAS, IAU, EWASS, ADASS, &hellip;).
   * New IVOA standards.
   * Latest releases of VO Tools and VO enabled archives.
   * Announcements of IVOA Newsletters.
   * Highlighting specific IVOA newsletter articles.
   * New data in the Registry.
   * Science papers using and acknowledging the VO and/or VO Tools (lower priority which will mainly involve retweeting or reposting articles already posted by IVOA members and the community).
*2. IVOA Newsletter Procedure*

Editors solicit short articles from VO projects via the interop@ivoa.net mailing list, and also from presentations given at IVOA interop meetings. Articles are to be submitted to ivoa-news-editors 'at' ivoa.net. <span style="background-color: transparent;">The list of VO papers is generated from searches on ADS, and lists compiled by VO projects (currently SVO provides the list). </span><span style="background-color: transparent;">The common style based on the original HTML template is to be used. The short articles can include typically one figure/image which is shown as a thumbnail image in the newsletter and links to the full size image.</span>

Distribution:

Distribution is intended to be done by IVOA members advertising the newsletter by providing the link to ivoa.net/newsletter e.g. mailing to science community mailing lists saying: 'The November 2017 issue of the IVOA Newsletter is now available at ivoa.net/ newsletter', followed by a short list / paragraph of topics covered in the newsletter. <span style="background-color: transparent;">In addition, there is an email notification from the IVOA document coordinators via the interop mailing list (interop 'at' ivoa.net) with the message 'New issue of the IVOA Newsletter', as well as an announcement on IVOA social media accounts. </span><span style="background-color: transparent;">Feedback from the newsletter and submission of articles is to be directed at ivoa-news-editors 'at' ivoa.net. </span><span style="background-color: transparent;">This distribution proposal puts the onus on IVOA members to distribute it via their own science community lists. It avoids the issue of compiling and managing a big mail-out list, but it does provide the option of direct email or RSS notification.</span>

<span style="background-color: transparent;">[[%ATTACHURL%/IVOA-Newsletter-steps.pdf][<span style="background-color: transparent;">IVOA Newsletter: step-by-step process to publish a new newsletter</span><span style="background-color: transparent;">]]</span></span>
---++ Popular upcoming astronomy conferences

Good to know for social media:

ADASS: 6-10 Oct 2019

AAS: 6-10 Jan 2019; 9-13 June 2019

EWASS: 24-28 June 2019

__Chinese astronomy conferences:__

Annual Meeting of the Chinese Astronomical Society: 27-31 Oct 2018

Annual Meeting of China-VO and Astroinformatics: 21-25 Nov 2018
---++ Documents
---+++ <a name="iau-templates"></a>IAU Templates

These are the different IVOA project templates for the 2018 IAU in Vienna.

<strong>IVOA sticker handed out at IAU: </strong>[[%ATTACHURL%/adesivi.pdf][.pdf]]

The templates use the font Tex Gyre Heros. *Please download and install the free-to-use font:* http://www.gust.org.pl/projects/e-foundry/tex-gyre/heros.

| *Template* | *Download Format* | *Description* |
| Full Page (horizontal) | [[%ATTACHURL%/project_virtual_flyer_v0.2.pptx][.pptx]] | Full page IVOA project template (layout: horizontal, size: A4). Choice of image background or solid color background. |
| Full Page (vertical) | [[%ATTACHURL%/a4_project_handout_v0.2.docx][.docx]] / [[%ATTACHURL%/a4_handout_drafts.pages][.pages]] | <p>Full page IVOA project template (layout: vertical, size: A4). Choice of image background or solid color background.</p> |
| Half Page (horizontal) | [[%ATTACHURL%/small_handouts_v0.4_half-page.pptx][.pptx]] / [[%ATTACHURL%/small_handouts_v0.2_half-page.odg][.odg]] / [[%ATTACHURL%/small_handouts_v0.2_half-page.pdf][.pdf]] | Half page handouts for advertising the IVOA or its projects (layout: horizontal, size: half-A4). <br />High-res image on front. Summary/bullets of highlighted project on back. |

For fonts, colors, logo, and spacing rules, please refer to the draft [[%ATTACHURL%/CD_Manual-20180626.docx][Corpororate Design document]].

If you want to print the Half Page project handouts on paper, here's a template to print two per page (A4 size): [[%ATTACHURL%/small_handouts_v0.4.pptx][.pptx]] | [[%ATTACHURL%/small_handouts_v0.2.odg][.odg]]

Examples used at the IAU 2018 meeting can be found here: [[IAUAug2018][https://wiki.ivoa.net/twiki/bin/view/IVOA/IAUAug2018]]
---+++ Website Documents
| *Document* | *Description* | *Status* |
| [[https://docs.google.com/document/d/18SMMpL9OtEMta-2BKAm7S9ztcxnMqCWDMyPUWDpkt8w/edit][Website Requirements]] | Requirements for new IVOA website. | Reviewed by MG |
---+++ Issue Trackers

IVOA Media Group Trello board: https://trello.com/ivoamediagroup <br />** NOTE: the site is currently private for testing purposes. Send media@ivoa.net an email if you want viewing access
---+++ Meeting Notes
| <span style="font-size: x-small;">Date</span> | <span style="font-size: x-small;">Document</span> |
| <span style="font-size: x-small;">2018-10-04</span> | <span style="color: #000000; font-size: x-small;">[[%ATTACHURL%/IVOAMediaGroupMOMs_04-10-18.pdf][Group Meeting #6]]</span> |
| <span style="font-size: x-small;">2018-05-28</span> | <span style="color: #000000; font-size: x-small;">[[%ATTACHURL%/mediagroup-exec-csp_interop_2018-05-28.pdf][Media Group, CSP, and Exec meeting, at 2018 May Interop]]</span> |
| <span style="font-size: x-small;">2018-05-10</span> | <span style="color: #000000; font-size: x-small;">[[%ATTACHURL%/ivoa_media-20180508_.pdf][Media Group, CSP, and Exec telecon, before 2018 May Interop]]</span> |
| <span style="font-size: x-small;">2017-10-28</span> | <span style="color: #000000; font-size: x-small;">[[%ATTACHURL%/IVOAMediaGroupMOMs_2017-10-28_ADASS.pdf][Group Meeting #3 @ S. Spring Interop 2017]]</span> |
| <span style="font-size: x-small;">2017-10-25</span> | <span style="color: #000000; font-size: x-small;">[[%ATTACHURL%/IVOAMediaGroupMOMs_2017-10-25_ADASS.pdf][Group Meeting #2 @ ADASS XXVIII]]</span> |
| <span style="font-size: x-small;">2017-07-20</span> | <span style="color: #000000; font-size: x-small;">[[%ATTACHURL%/IVOAMediaGroupMOMs_20-07-17.pdf][Group Meeting #1]]</span> |

Attachments

Topic attachments
I	Attachment	History	Action	Size	Date	Who	Comment
docx	CD.docx	r1	manage	52.2 K	2018-06-11 - 15:53	JamieBudynkiewicz	working draft of Corporate Design document for IVOA media
docx	CD_Manual-20180626.docx	r1	manage	488.3 K	2018-06-26 - 17:18	JamieBudynkiewicz	working draft of Corporate Design document for IVOA media, v0.02
docx	IVOA-Newsletter-steps.docx	r1	manage	17.8 K	2021-05-25 - 10:27	DeborahBaines
pdf	IVOA-Newsletter-steps.pdf	r1	manage	75.6 K	2021-05-25 - 10:30	DeborahBaines
pdf	IVOAMediaGroupMOMs_04-10-18.pdf	r1	manage	92.5 K	2018-11-09 - 20:01	DeborahBaines	Media Group Meeting #6 Minutes
pdf	IVOAMediaGroupMOMs_20-07-17.pdf	r1	manage	59.4 K	2017-10-27 - 18:55	JamieBudynkiewicz	Notes from first Media Group meeting
pdf	IVOAMediaGroupMOMs_2017-10-25_ADASS.pdf	r1	manage	122.5 K	2017-10-27 - 19:01	JamieBudynkiewicz	Notes from action/status review meeting at ADASS XXVII
pdf	IVOAMediaGroupMOMs_2017-10-28_ADASS.pdf	r1	manage	102.1 K	2017-10-31 - 19:39	JamieBudynkiewicz	Notes from meeting at S. Spring Interop 2017 (after ADASS XXVII)
pdf	Media_Group_Charter.pdf	r2 r1	manage	68.4 K	2018-10-04 - 13:23	DeborahBaines	Media Group Charter (updated ivoa-news-editors email address)
pdf	Media_Group_Charterv0.2.pdf	r1	manage	58.0 K	2017-10-28 - 13:21	JamieBudynkiewicz	draft of the Media Group charter
rtf	Media_Group_Charterv0.2.rtf	r1	manage	14.5 K	2017-10-27 - 19:16	JamieBudynkiewicz	*draft* of the Media Group charter
docx	a4_handout_drafts.docx	r1	manage	7139.9 K	2018-06-01 - 14:12	JamieBudynkiewicz	new handout template
pdf	ivoa_media-20180508_.pdf	r1	manage	52.9 K	2018-05-18 - 11:37	JamieBudynkiewicz	Media CSP Exec telecon meeting notes. Action statuses and prep for 2018 May Interop
pdf	ivoa_portal_discussion_20171215.pdf	r1	manage	32.3 K	2018-01-07 - 21:46	JamieBudynkiewicz	intro meeting on IVOA portal
png	ivoa_qr_code.png	r1	manage	84.5 K	2018-06-12 - 15:28	JamieBudynkiewicz	1000x1000-size IVOA QR code. Points to http://ivoa.net.
pdf	mediagroup-exec-csp_interop_2018-05-28.pdf	r1	manage	106.0 K	2018-05-31 - 00:54	JamieBudynkiewicz	Notes from Media Group / Exec / CSP meeting at the May 2018 Interop
odg	small_handouts.odg	r1	manage	37720.0 K	2018-06-01 - 16:02	JamieBudynkiewicz	small half-A4 handout template
pdf	small_handouts.pdf	r1	manage	6867.2 K	2018-06-01 - 14:06	JamieBudynkiewicz	new handout template
pptx	small_handouts_v0.3.pptx	r1	manage	47127.8 K	2018-07-02 - 17:17	JamieBudynkiewicz	small half-A4 handout template (.pptx)