Program Prep List - Virtual IVOA meeting (Nov 17-19, 2020 - needs confirmation)

Meeting web link: https://indico.ict.inaf.it/e/ivoa/virtual2020Nov

Program link: Early Draft - InterOpNov2020

Schedule inputs OPEN !!

Next TCG meeting: Sept 22 @20:00 UTC

Virtual Mtg Outline:

• Meeting Start Nov 17-19
• Initiate with Kickoff session (Exec, Charge to WGs/IGs), No Plenary, then continue 3 days of sessions with Closeout session to finish
  • At Exec one suggestion was for there to be one summary, not every group reporting perhaps
• Virtual Meeting Page
  • Attendee sign-up (Giuliano/Marco/Giulia set up a page??)
  • <a rel="nofollow noopener noreferrer" target="_blank" href="https://meet.google.com/linkredirect?authuser=0&dest=https%3A%2F%2Findico.ict.inaf.it%2Fe%2Fivoa%2Fvirtual2020">https://indico.ict.inaf.it/e/ivoa/virtual2020</a>
  • Will Advertise format and details as they get decided; point to program etc.
• Technology
  • Videocon: zoom
  • Session messaging: zoom chat
  • Live notes: etherpad
• Sessions
  • TCG adding their requests to the organization page (as usual) - this page - see New Requests below
  • Ask for contributions from community - Should we ask for 10 or 15 min presentations (not the full hour) this time with shorter mtg??

Session Planning

New Requests WG/IGs:

(Format: [WG] , <Request> - Name - Date)

• New Requests Interop email list:

• Title: xxx
  • Proposed:xxx
  • Description: xxx

Last update

• Seeded this doc (9/16/20) - JE
• VirtualIVOAInterop_Planning.pdf: Virtual IVOA meeting Planning Outline with saved emails that were distributed to attendees