VO Special Session for IAU Prague

August 2006

Working Documents in proposal preparation phase for the Scientific Organising Committee

The top-level page for our proposed VO Science IAU Symposium is here. This page collects useful information and documents concerning proposal preparation.

May 4th 2005 : results announced

We have been allocated a three day "Special Session"

Working Docs for the planning phase are here

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Proposal Timeline

Here is the proposal timeline, following the instructions on the IAU web page.

DATE	ITEM	STATUS
2004 Sept 01	Letter of Intent	DONE
2004 Sep 15	send draft to CP presidents	DONE
	copied to coord-DP
2004 Oct 15	CP to send support letter to proposer	DONE a little late
2004 Nov 15	send draft proposal with CP support letter	DONE a little late
	to desired coordinating DP
	requesting a support letter
2004 Dec 15	coord DP to send support letter to proposer	DONE
	copied to AGS
2005 Jan 03	final prop to the IAU proposal server	DONE
	with draft prog and tentative speakers list
	all support letters from DP and CPs
2005 Feb 01	DP reviewing ranking and comments
2005 Feb 15	AGS makes DP evaluation summary available
	to DPs for comments
2005 Mar 01	AGS sends final DP evaluation report to IAU-EC
2005 Apr 18	final selection by IAU-EC and DPs
2005 May 01	results known

Current Status

Note of progress 03/01/2005 :

• January 3rd : proposal submitted.
• A close to final draft (version-3) is now ready and must be submitted by January 3rd.
• Trimble has agreed that Div XII will act as co-ordinating Division. She sent some useful comments.
• Most letters of support have now been received.
• A draft proposal was prepared in mid-September and circulated to various commission officials.
• Letter of intent was sent September 01 2004. This was received and acknowledged.

Supporting commissions

Proposed co-ordinating Division : D12 President Virginia Trimble

Proposing Commission : C5 President Genova, VP Ray Norris RECEIVED

Supporting commissions / working groups :

C40 Radio Astronomy (Rodriguez) RECEIVED

WG on solar data access Bob Bentley RECEIVED

WG of the Executive on Large Scale Facilities RECEIVED

WG on Surveys (Quentin Parker) RECEIVED

C44 Space and High Energy Astrophysics RECEIVED

C47 Cosmology Rachel Webster STILL WAITING

C9 Instrumentation and Techniques NO NEWS YET

S.O.C. Membership

Andy Lawrence (chair SOC)	UK	al@roe.ac.uk
Masatoshi Ohishi	Japan	masatoshi.ohishi.nao.ac.jp
Francoise Genova	France	genova@cluster.u-strasbg.fr
Ray Norris	Australia	Ray.Norris@csiro.au
Attila Meszaros	Czech Republic	meszaros.cesnet.cz
Robert Hanisch	USA	hanisch@stsci.edu
Peter Quinn	Germany	pjq@eso.org
Alexander Szalay	USA	szalay@pha.jhu.edu
Nicholas Walton	UK	naw@ast.cam.ac.uk
Oleg Malkov	Russia	malkov@inasan.ru
Ajit Khembhavi	India	akk@iucaa.ernet.in
Roy Williams	USA	roy@cacr.caltech.edu
Giuseppina Fabbiano	USA	pepi@head-cfa.harvard.edu
Yongheng Zhao	China	yzhao@lamost.bao.ac.cn
Isabelle Scholl	France	scholl@isu.isunet.edu
Enrique Solano	Spain	Enrique.Solano@esa.int

Current proposal version

Here is the current draft plus some supporting documents.

• Final submitted version January 3rd 2005
• Version-3 : Dec 29th 2004
• Version-2 December 2004
• Version-1 September 2004
• Letter of intent
• Summary of all LOIs received (ps)
• C40 support letter
• WG FLSF support letter
• WG on solardata support letter
• WG-surveys-support-letter.txt
• C5-support-letter.txt
• C44-support-letter.txt

Useful Links

IAU Home page

Prague 2006 Home Page

IAU Science Meetings

and within this page

Deadlines and Procedures for proposal submission

Guidelines for submitting proposals

IAU proposal server

• AGS-message-050504.txt: van der Huct message 2005-05-04

• AGS-message-050510.txt: van der Hucht message 2005-05-10

• formal-letter.pdf: formal acceptance letter V1

• revised-formal-letter.pdf: formal acceptance letter V2